How the School Cash System Works
What the school cash consists of
Total school funds represent all money currently held by the school. This amount includes money belonging to the school, student funds, and coach earnings that have been accrued but not yet paid.
Student funds are amounts deposited to student balances that have not yet been consumed by completed lessons.
Unpaid coach compensation represents rewards automatically accrued to coaches after lessons are completed. Until an actual payout is made, these amounts are considered the school's liability to coaches.
Available school funds are amounts already earned through completed lessons and not reserved for coach payouts. This figure reflects money that effectively belongs to the school.
This separation makes it possible to understand the school's actual obligations at any moment.
Student balance top-up
When a student tops up their balance, the funds enter the school cash.
After the top-up:
- total funds increase;
- student funds increase;
- available school funds remain unchanged.
At this stage no lessons have been completed yet, so the school has not earned these funds.
Lesson completion
When a lesson is completed, a financial settlement takes place.
The system:
- deducts the lesson cost from the student's balance;
- accrues compensation to the coach;
- transfers part of the funds into school earnings.
Coach payout
When an administrator creates a payout for a coach:
- the coach's balance decreases;
- unpaid coach compensation decreases;
- the operation is recorded in the financial journal.
The complete money flow looks as follows:
1. A student tops up their balance.
2. Funds enter the school cash.
3. The funds are recorded as student funds.
4. A lesson is completed.
5. The lesson cost is deducted from the student's balance.
6. Coach compensation is accrued.
7. Part of the funds becomes available school funds.
8. A coach payout is made.
9. The school's liability to coaches decreases.
As a result, the school cash system shows not only how much money exists in the system, but also who that money actually belongs to.
FAQ
Can I view the history of all financial transactions?
Yes, all operations—including top-ups, payouts, and credits—are recorded in the financial journal. This allows you to track the flow of funds by category.
What if the cash total doesn’t match expectations?
Check the details of each category: some funds might not yet be considered school income or are still owed to coaches. If you still have questions, please contact support.